Last Updated: 22/06/2026
Welcome to KVS Performance Management System (the “Platform”). This Privacy Policy is designed to help you understand how we collect, use, disclose, and safeguard your personal information. By using the Platform, you agree to the terms and practices described in this policy.
1. Information We Collect
1.1. User Account Information: When you create an account on the Platform, you provide us with personal information, including your name, email address, and other relevant details.
1.2. User-Generated Content: We collect information you post, upload, or submit to the Platform, such as goals, feedback, and performance evaluations.
1.3. Usage Information: We may collect data about your interactions with the Platform, including your login information, browsing history, and device information.
1.4. Communication: When you contact us or other users through the Platform, we may collect the content of those communications.
1.5. Cookies and Tracking Technologies: We use cookies and similar technologies to collect information about your interactions with the Platform.
2. Use of Information
2.1. Provide and Improve Services: We use your information to provide, maintain, and improve our services, including goal setting, feedback mechanisms, and performance evaluations.
2.2. Communication: We may use your contact information to communicate with you, respond to your inquiries, and send administrative messages.
2.3. User-Generated Content: Content you post on the Platform is available to other users, and we may use it to enhance our services and offer personalized experiences.
2.4. Legal Compliance: We may use your information to comply with legal obligations, resolve disputes, and enforce agreements.
3. Data Security
3.1. We implement security measures to protect your information from unauthorized access, disclosure, alteration, or destruction.
3.2. While we take all reasonable precautions, no method of data transmission over the Internet or electronic storage is completely secure. We cannot guarantee the absolute security of your information.
4. Regarding Location Services
The KVS PMS platform accesses and records location data to facilitate accurate distance tracking, attendance tracking and fuel reimbursement processing, and to ensure that personnel safety protocols are maintained.
4.1 Collection of Location Information
The organization may collect location-related information through the Performance Management System and associated mobile applications for legitimate business purposes, including attendance management, workforce monitoring, field activity validation, and reimbursement processing.
Location information may include:
- GPS coordinates
- Device location data
- Geofence entry and exit records
- Time and date stamps associated with location events
- Route or travel information submitted for official business purposes
- Location metadata required for attendance verification and reimbursement claims
4.2 Geofencing for Attendance Management
The organization uses geofencing technology to facilitate attendance recording and validation.
Geofencing enables the system to determine whether an employee is present within an authorized work location, project site, customer location, branch office, or other approved workplace at the time of attendance marking.
The system may:
- Verify attendance based on predefined geographical boundaries.
- Record check-in and check-out locations.
- Prevent attendance marking from unauthorized locations where applicable.
- Maintain audit records of attendance-related location validations.
Location verification is used solely for attendance administration, operational efficiency, and compliance purposes.
Location-Based Attendance Records
Attendance records may include:
- Check-in location
- Check-out location
- Date and time of attendance events
- Geofence validation status
- Attendance exceptions requiring review
Such records may be retained in accordance with the organization’s attendance and record retention policies.
4.3 Background Location Access (Geo-Location)
Our application may request access to your device’s location, including background location, to support business-related features such as attendance, geofencing, field activity tracking, travel verification, and fuel reimbursement.
Purpose of Location Collection
We collect location information to:
- Record employee attendance based on approved work locations or geofenced areas.
- Verify employee presence at assigned customer or project locations.
- Support field employee movement tracking during official working hours, where applicable.
- Validate travel claims and fuel reimbursement requests.
- Prevent fraudulent attendance or reimbursement claims.
- Improve operational efficiency and workforce management.
Background Location Access
The application may access your location even when the app is running in the background, only when this is required for authorized business functions.
Location tracking is not intended to monitor employees outside approved work-related activities, except where explicitly required by company policy and permitted by applicable law.
Background location is used solely for approved organizational purposes such as attendance verification, travel validation, or route monitoring for field employees.
4.4 Fuel Reimbursement and Travel Verification
For employees eligible for travel or fuel reimbursement, location information may be collected and processed to:
- Validate official business travel.
- Verify travel between approved locations.
- Support reimbursement claims submitted by employees.
- Prevent fraudulent or duplicate reimbursement requests.
- Maintain supporting documentation for financial audits and compliance reviews.
Location information collected for reimbursement purposes shall be limited to what is reasonably necessary to verify business-related travel activities.
5. Children’s Privacy
The Platform is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe that we have collected information from a child under 13, please contact us to have it removed.
6. Changes to this Privacy Policy
We may update this Privacy Policy to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes through the Platform or other means.
7. Contact Us
If you have questions or concerns about this Privacy Policy, or if you wish to exercise your rights, please contact us at +91 8904126405.